Meeting Minutes – August 30, 2006

The Yardarm

In Attendance

Ladd Nelson, Bob Noel, Jeff Sanderfield, Laura Schauer, Joe Billmeyer, Ron Markus

New Business

  1. Discussed getting a new computer for working on our website. Joe will see if Mercy will donate one. Our website is a “work in progress”. Ladd has put calendar events and some fun crosswords on it.
  2. Discussed the current logo contest. Ladd has approximately 12 entries so far. The winning artist will receive a package with several Buffett related items in it. The winning artist will be determined by current member’s votes. One voting member will also win a package of Buffett related items. We looked at the list of items that each will win.
  3. Discussed the tax exempt status again. Bob reported on what he and Gina found out from John (CPA):
    • we will need lawyer written bylaws(which we are currently doing), it can cost anywhere from $500 to $2000, and John states that it is very difficult to obtain this status from the IRS.
    • It was decided to get some information on riding on the heals of the Parrot Head International tax exempt status. We want to find out if we can do this and if this would make it easier to get our own tax exempt status. Ladd will check into this. We will wait until we find out more before proceeding.
  4. Non Profit status is still being worked on. We should be able to get this.
  5. Jan 6-7 is the Jimmy “Buffet” party at Chestnut Mountain. Information is or will be sent to the Chestnut Mt. Group to find out more about us participating in this function.
  6. Discussed the “Swing Crew” fund raising possibility and new member sign-up during such an event.
  7. Discussed the possibility of getting involved in the Chili Cook-off on Bluff St.
  8. Discussed “Capt Jack” use.
  9. Discussed possible locations for our September Phlocking. Ideas were: Jumpers and Bricktown.
    • Motion by Ladd, second by Laura to have our next business meeting at Jumpers Sept 14th at 7:00pm. Motion passed 5-0 “Arrr”
  10. Discussed By-Laws:
    • The PHIP encourages us to have members attend the “Meeting of the Minds” in Key West each year.
    • Discussed eligibility for Buffett tickets
    • Discussed how tickets should be handled if a member could not use them
    • Motion by Ladd, second by Laura that we adopt the by-laws as discussed. Motion passed 5-0 “Arrr” By-laws will be posted on our website.
  11. We need a photo taken of the board for our website. This will help potential new members recognize who we are when they walk into a business meeting or social hour location. This will be done soon.
  12. Discussed listing club members’ first name, last initial on our website so that people looking at our website may recognize some current members and be more inclined to join if they know people within our club. Discussed whether this was a “privacy” issue or not. It was felt that since we are not using last names, this would not be an issue. Any member not wanting their name listed can opt to be excluded.
  13. Discussed where we are going to hold our winter business meetings. Possible locations mentioned were: Midtown, Lux, Shot Tower, Bowling and Beyond. Decided to table this until our next meeting.
  14. Jeff will talk with Keith about the Spring Re-opening Event at the Yardarm and how we can get involved.
  15. Motion by Ladd, second by Ron to adjourn. Motion passed 5-0 “Arrr”
  16. Last motion ignored and secretary had to keep writing as we discussed the “Dog Father Fundraiser” event. Ron will check with Jane at the Humane Society and find out what we can do to help out.
  17. Secretary REFUSED to write anything else down as it was pitch black on the deck at the Yardarm. Poor guy couldn’t see anymore!!!! Therefore, we really did adjourn.